Project Management of International Lighting Company

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ACTION PLAN

Project Background

International Lighting Company is a firm which sells fluorescent lighting tubes to companies across the world. International Lighting Company is particularly proud to offer products from their long Lasting series, which have many good qualities, such as light strength and quality which is far superior to their competitors’ models. International Lighting Company sells products from the Long Lasting series because of their extended lifetime, which considerably increase the periods between renewals. This reduces costs at the same time maintaining the lights’ strength because of the huge savings.

 International Lighting Company recommends the use of products from the Long Lasting range, but there are also other good reasons for making this choice. It also offer more in the sense that it is proud of their extensive range of guarantees for the products in the Long Lasting series. One example named by International Lighting Company concerns the two most sold fluorescent tubes, the T5 and T8, both of which carry a guaranteed lifetime of 40 000 hours, considerably longer than other brands can offer. In addition, International Lighting Company guarantee the light strength during the entire 40 000 hours. Here is more about this and the other guarantees of product quality by contacting International Lighting Company.

Project requirements

(Cleland & Ireland, 2008) suggest that during the project design the following development tools will be required for efficient and effective completion of the project implementation in the lifecycle. The table below is a sample of some hardware and software resources that will be needed during the project.

HARDWARE COMPONENT REQUIREMENTS

SOFTWARE REQUIREMENTS

Project Objectives and Needs

According to (Kumar & Keshan, 2009), the main objective and need of this project is to develop an automated equipment repair and maintenance system for International Lighting company. The specific objectives of this project are:

1. To automate equipment repair and maintenance record capturing and storage.
2. To enrich data security.
3. To augment analysis and reporting.

Expectation of this Project

The project is basically aimed at developing automated equipment repair and maintenance monitoring system at International Lighting Company premise. This will help in the promotion of data integrity and service efficiency to users, management and record sources. According to (Wayembi, 2002), the system would be easy to operate by users and management; both these persons need to be well conversant with the system operability.

            (Jung & Lim, 2007) suggest that the system should also be flexible to adapt to the every days changing customer needs. It will also improve the quality of service that will be delivered by the company and cut down the cost and risk of wastage and non-accountability. Through the use of this system stake holders and the management will also have an easy time to monitor activities going on in the company and have the chance to access data and information as authorized by the administrators.

Project Chatter

According to Headman (Kim, 2011), this is the project definition, it is the statement scope, participants, objectives in a project, provides the preliminary role and responsibility and serves a reference of authority for the future project. For example: The scope and Limit

The project focuses on developing automated equipment repair and maintenance monitoring system at the International Lighting Company premise promoting data integrity and service efficiency to users, management and record sources. The system would electronically capture and record equipment repair details of both customers and technician in question. This will as a result deepen data security and amplify analysis and reporting (Headman, 2011). Due to lack of proper technical coordination in almost all the International Lighting Company, the project has not incorporated mechanisms which can be applied in case of such scenarios to solve the problem.

Reasons for the chatter

The reason for undertaking the project, objectives and constraints of the project, direction concerning the solution, identifies the main stake holders and the in-scope and out-scope items in accordance to (Schimdt, 2009)

PROJECT SCHEDULE

PHASE ONE: 3WEEKS TIME: TASKS 1

Setting up of the development environment

The resources being assembled

Requirements specifications  

PHASE TWO: 3WEEKS TIME: TASKS 2

Establishing a development team

Assigned of responsibilities to individuals

Data collection is to be done at this phase           

PHASE THREE: 3WEEKS TIME: TASKS 3

The design of the project 

Testing and coding

Errors are rectified

PHASE FOUR: 3WEEKS TIME: TASKS 4

Approval of the project

co – ordination and communication as well as supervision

Installation

Use of the system

Maintenance

FEASIBILITY PLAN OUTLINE FOR INTERNATIONAL LIGHTING COMPANY

Feasibility study

According to (Acosta, 2004) this is a preliminary investigation concluded to find the validity of a project before it is commenced.

Economic feasibility

According to (Acosta, 2004) this study is conducted to ascertain whether the proposed solution will be economically acceptable for the business view. Financial aspect of the project and the investment to be undertaken will be received in a shorter period.

Technical feasibility

According to (Acosta, 2004) this is conducted to find out whether the organization has the hardware and the software to be used

Social feasibility

According to (Acosta, 2004) this is done to determine the impact of the information system on the society where the society is the users and any other person that may be affected by the system.   Due to the research done on the economic, technical and social feasibility, the organization is willing to cooperate positively towards the project and is ready to support where there is need

BUDGET

The table below highlights the estimated budget to be incurred during the project.

From the above Budget unexpected expenses are also included with 14% over the expected Budget

Project approach

Milestone List

According to (Verzuh, 2011), the milestone list defines the intermediate results that must be achieved to get to the final objective. For example generic plan modified, the generic procedures adapted, Training program defined, Training schedule promulgated, Training completed, Validation completed and Project evaluation completed.

Risk Analysis

According to (Craig & Clark, 2012) in this  phase  the  objective  is  to  learn  exactly  how  the  current  system   works  and  determine  how  the  system  will  work  better  to  support  the  organization  needs. As (Berkun, 2008), explains, the  main  task  is  to  gather  and  record  facts  about  the  current  system  and  what  is  required  to  improve  the  current  system. Observation and questionnaires will be used to gather data.

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